Small Business and Business Software

Internal Website Security For Small Business

Internal Website Security For Small Business – It is amazing to think how much digital data is transmitted over the Internet every day, hour or even minute. Every time a web page is loaded or a file is downloaded, there is a back and forth transaction. However, sometimes it can still be a challenge to find a product or tool that can handle file sharing on a regular basis. In this article, we’ll explore the different scenarios in which file sharing is useful, and then dive into specific solutions to achieve your goals. Remember that you should only share and transmit data that you have created or that does not have copyright restrictions. A data classification engine can help identify all data assets on different systems. Learn how to automate Microsoft 365 management with our free PowerShell courses Check out our free security courses, such as our Microsoft Office 365 Hidden Settings course, which covers key security settings and counts for CPE credits. Types of File Sharing How to Choose Your Platform 10 File Sharing Solutions File Sharing FAQs What is File Sharing? Computers today are capable of storing all types of files, including documents, songs, videos and complete applications. You commit to file sharing when you move one or more files from your local computer to another device or remote location. In some cases, the recipient has to accept the file, but usually the transfer is done automatically. What are the advantages and disadvantages of file sharing? There are many factors to keep in mind before proactively sharing files. Let’s look at some of the key positives and negatives of this process. Pros Allows you to transfer large files over a network connection. Make it easier to collaborate with others around the world. Reduces the need to always maintain a central file server. Disadvantages The amount of bandwidth required can be expensive. After a file is shared publicly, it can be difficult to track what happened to the file. There is a higher risk of getting viruses or other types of malware from remote files. File Sharing Statistics When the subject of file sharing comes up, most people think back to the days of tools like Napster, which became a popular method of streaming illegal music content over the Internet in the 90s. Today, however, file sharing is a critical function for many businesses and other use cases. Let’s review some statistics related to file sharing. 39% of business data uploaded to the cloud is for file sharing purposes. The typical company shares files with more than 800 different online domains, including partners and suppliers. About 60% of files uploaded to file sharing services are never shared with anyone else, but used as backup copies. About 70% of the shared files propagate only to internal users in the organization. Tip: Secure file sharing for the enterprise Now let’s look at some best practices to ensure that your file sharing sessions are always secure. Choose a service that offers end-to-end encryption. This protects you from external hackers and also prevents the host itself from viewing your data. Always double check permission settings. Most services allow a public sharing option, but that means anyone with the right link can get your files. Run audits on your files to see who is accessing them. When a file is no longer needed, delete it completely from your cloud system. Types of File Sharing Before you start sharing files over the Internet, you need to decide which method and protocol to use. Your decision should be based on the type of files you are moving and who will receive them. We’ll dive into the main options and explain when they’re most helpful. File Transfer Protocol (FTP) FTP was one of the first methods invented to transfer data over a network and is still very popular today because of its reliability and efficiency. FTP operations can be run through a command prompt window or a tool with a user interface. It just requires you to specify the source files to move and the destination where they should be placed. Good for: Large files, unusual file types or legacy data. Example programs: FileZilla, Telnet, WinSCP. Peer-to-Peer (P2P) The purpose of P2P file transfer is to eliminate the need for a central server that holds the data. Instead, individual clients connect to a distributed peer-to-peer network and complete file transfers over their own network connections. After all, P2P can be used to create an unstable TOR. Whether the Onion Router (TOR) is a true P2P environment depends on many factors, but its popularity for creating more secure online connections is undeniable. Good for: sharing files with a small group of people, files that are not available in public repositories. Example programs: Limewire, Gnutella, BearShare. Cloud Services With cloud file sharing services, one user uploads their data to a central repository, and then other users can download the files to their own devices. All data is hosted by a third-party provider, but users can specify which permission level is placed on files. Ideal for: quickly sharing files, creating data backups. Example programs: Dropbox, Box, OneDrive, iCloud. Email Providers Some people don’t realize that email can actually be used as a file transfer system. Every time you attach a document to an outgoing message, you initiate the transfer of this data over the open Internet. Good for: small files, data that needs to be interpreted. Example programs: Gmail, Outlook, Yahoo! Mail. Removable Storage If network-based options do not meet your needs, you can always rely on physical drives for file transfer operations. This means that you copy the data to a USB flash drive or external hard drive and connect the device to the target computer. Applicable to: massive files, sensitive data. Example programs: USB thumb drive or external hard drive. How to Choose the Best File Sharing Option Once you’ve decided on the file sharing method you’ll use, it’s time to choose an individual service or product. This can be challenging as there are many options, from established companies to new start-ups. Here are some tips to consider when choosing a file sharing solution. Price – You want to know the upfront cost of the service and how much it will cost monthly or annually. In some cases, you may also be charged for the bandwidth used during the transfer. Security – If you entrust a cloud provider to host your data, be sure to research how this information is stored and what is done to protect it. Compatibility – Find out what types of devices and operating systems support file transfer. If some of your users are not comfortable with new technology, look for options with a simple interface. Limitations – Before making a large investment in a file sharing service, make sure you identify any limitations or restrictions the provider has on the number of files shared or the total amount of data stored. In most cases, a cloud-based solution will meet your file sharing needs. For personal use you will find a number of free options. When it comes to enterprise-grade file sharing, you want to look for a powerful and flexible tool. The alphabetical list below will help you narrow down your options. 1. Box Box was one of the first popular cloud-based file storage services. It allows users and organizations to centralize all data and collaborate with others. Box offers a free option for individual users and a wide range of paid plans for businesses. Ideal for: Large companies that need to manage huge global data systems. Advantages: Integrates well with enterprise security systems, allows workflow configuration, meets compliance requirements. Cons: Cheap plans are very limited, and it is difficult to preview files from computers and devices. Pro Tip: Enable email alerts to be automatically notified when documents are uploaded or modified. 2. Dropbox Dropbox seeks to provide individual users and organizations with a single place to store all their important data. Synchronization is a big focus for Dropbox because it has native apps for mobile devices and allows you to access your files anywhere, anytime. Ideal for: SMBs who don’t need advanced features, users who want to back up critical data. Pros: Huge network of users, so documents are easier to share securely, files are always encrypted, integrated desktop experience. Cons: The personal free plan includes only 2 GB of storage, and new collaboration solutions can be confusing. Pro tip: Check the version history of the document to see how it has changed

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